The Town Clerk's office is open Monday through Friday from 8:30 am to 4:00 pm. Acting Town Clerk, Erin Liese and Lisa Morley are available to assist with recordings, marriage licenses, transfer stickers, dog licenses and voter registration. Please call (401) 392-3800 for more information
The office is responsible for recording all deed, mortgages, liens, releases, etc. pertaining to property located in the Town of West Greenwich. All documents presented for recording must be an original or a certified copy. When sending documents by mail please include a self addressed stamped envelope to return the originals to you. The office stops recording at 3:30. Recording Fees
Copies of Recorded Documents
Recorded documents are considered public records. Copies of these documents can be obtained in the clerk's office. The cost is $1.00 per recorded page. If you want the copy certified it is an additional $3.00. When requesting copies by mail you must include the book and page numbers, a check made out the Town of West Greenwich and a self addressed stamped envelope to return the document to you.
Birth, death and marriage records are kept in the Town Clerk's Office. Certified copies of vital records are available upon completion of a form by a qualified person. The cost is $20.00 for the first copy and $15.00 for any additional copies of the same record requested the same day. We cannot issue photocopies of the records. If you are requesting the copy by mail you must include the completed application form, a copy of your driver's license or other photo ID, a check made out to the Town of West Greenwich and a self addressed stamped envelope. Click here for more information from the RI Department of Health - Division of Vital Records
Birth certificates are available in 8 1/2 by 11 or laminated wallet size. The larger version is recommended and is accepted in more places. If your parents were living in West Greenwich when you were born we should have your record on file. Birth records less than 100 years old can only be obtained by an immediate relative. Click here for a Application for Certified Birth Record
A death certificate will be on file in West Greenwich if the death occurred in West Greenwich or the decedent resided in West Greenwich at the time of death. Death certificates less than 50 years old can only be issued to a relative, lawyer or the funeral director. Click here for a Application for Death Record
The Town Clerk's Office is responsible for issuing various licenses. With every license the completed application and associated fees are required before placing on Town Council agenda for approval. All taxes for the business must be up to date at the time of filing. The specified requirements, application process, renewal dates and fees can be obtained by calling the Town Clerk Janet E. Olsson at (401)392-3800 Ext 100. It is the responsibility of the license holder to renew the license annually.